Pre-Production
Everything you need to set up your show before rehearsals begin.
Use this phase to get organized, align the team, and build systems that will carry through the entire production.
→ Pre-Production Overview
Planning & Communication
📋 Production Meetings
Share updates across departments
Track decisions + action items
Send summary within 24 hours
📅 Calendar & Planning
Build and maintain rehearsal schedule
Track conflicts and availability
Send weekly updates
📇 Contact List
• Collect cast + production team info
• Share with appropriate team members
• Keep updated in shared drive
Script & Show Preparation
📖 Production Analysis
• Identify props, set, costumes, effects
• Organize by department
• Share needs early with designers
🎬 Scene Tracking
• Track who/what is in each scene
• Use as quick reference for planning
• Support rehearsals and tech
🎵 Music Breakdown (if applicable)
• Identify songs, underscoring, transitions
• Track performers + rehearsal needs
• Share with director/music director
People & Logistics
🎭 Audition & Casting Support
• Prep materials and sign-in
• Track conflicts + attendance
• Support flow and callbacks
👥 Crew Recruitment & Planning
• Identify crew needs early
• Confirm availability before tech
• Share expectations + schedule
📘 Prompt Book Setup
• Build your master organization system
• Include script, calendar, contacts, notes
• Choose paper, digital, or hybrid