Stage Manager Toolkit

This toolkit walks through a full production—from pre-production to strike.

Already in the middle of a show? Start where you are. Each section gives a quick overview of what to focus on next.

  • Goal:
    Set the foundation

    • Set up prompt book + shared digital space

    • Build rehearsal calendar with Director

    • Attend production meetings + track decisions

    • Create initial production analysis (props, set, etc.)

    • Prep audition materials + track conflicts

    Guides & Resources - Pre-Production →

  • Goal:
    Keep rehearsals organized and moving

    • Set up space + track rehearsal props

    • Take attendance + track conflicts

    • Send rehearsal report nightly

    • Communicate updates to cast

    • Record blocking + line notes

    Guides & Resources - Rehearsals →

  • Goal:
    Execute the show safely & consistently

    • Build run sheets + assign crew tracks

    • Call cues and manage pacing

    • Send daily call sheets during tech

    • Coordinate with FOH + confirm show start

    • Maintain consistency + send performance reports

    Guides & Resources - Tech Week & Performances →

  • Goal:
    Close the show safely and efficiently

    • Communicate strike plan + assignments

    • Coordinate with department heads

    • Monitor safety + participation

    • Confirm cleanup + reset of all spaces

    • Archive all SM documents

    Guides & Resources - Strike →

Stage Management 101

  • SM Duties by Phase

  • Script Prep for Calling a Show

  • How to Call a Show

  • Glossary of Cues & Terms

Templates & Tools

  • Rehearsal Report Template

  • Performance Report Template

  • Run Sheet Template

  • Attendance Tracker

  • Call Sheet Template

  • Other Templates →